Delayed service in Fulton State Court Lexis File & Service online filing system
George Washington said that "eternal vigilance is the price of liberty." Eternal vigilance is also required in litigation to avoid being blindsided by late hits.
Since late last night I have learned that service through the Lexis File & Serve system in Fulton State Court may be delayed as much as a day and a half. That is not significant in most contexts, but if there is a short fuse it matters. On 1/8/07 at 12:54 PM opposing counsel filed on-line an amended notice of the deposition of my client to add videotaping. It did not hit my email box until sometime after I left the office after 7 PM on 1/9/07, and I did not see it until I checked my email again shortly after 10 PM. I know the delivery was this late because I got through a web access that delivered only email that arrived after I exited my office computer shortly after 7 PM.
This was of course several hours after completion of my session preparing my client for a non-video deposition. If I had known it was a video depo, I would have prepared him as for trial.
There was in this instance a delay of email service through Lexis File & Serve of roughly 32 to 35 hours. This delay is not consistent, but I now know it can happen. This appears to be a significant difference from the federal on-line filing system in which service appears to be almost instantaneous.
O.C.G.A. § 9-11-30 requires that "A party desiring to take the deposition of any person upon oral examination shall give reasonable notice in writing to every other party to the action. The notice shall state the time and place for taking the deposition, the means by which the testimony shall be recorded, and the name and address of each person to be examined . . . .
The amount of time deemed necessary for “reasonable notice” for depositions generally receives a variety of interpretations. See., e.g., Sims v. Metropolitan Life Ins. Co., Slip Copy, 2006 WL 3826716 (N.D.Cal.,2006)(4 days insufficient; 10 days minimum “reasonable time,” citing Federal Civil Procedure Before Trial, 11-164; issue moot by time of order); Simpson v. Kuchipudi, Slip Copy, 2006 WL 2796278 (Ohio App. 3 Dist.,2006) (five days notice to re-depose expert not reasonable); Herrera-Mendoza v. Byrne, Slip Copy, 2006 WL 2838952 (D.Conn.,2006)(one day notice of rescheduling deposition not reasonable).
Videotaping of depositions generally was a step forward in civil procedure. When I was chairman of the Tort & Insurance Practice Section of the State Bar of Georgia in 1994-95, adoption of the rule authorizing videotaping by notice was one of my top priorities. It took a couple of years to overcome opposition from the insurance industry lobby. In the corridor outside the Senate Judiciary Committee hearing room, after killing the bill for the 1995 session, the insurance industry lobbyist told me that he was opposed to it because he did not want certain categories of defendants coming across like arrogant [expletive deleted] on video.
A quick Westlaw search reveals no published decisions defining what is reasonable notice of videotaping of a deposition of a party. However, our general practice is to include in all deposition notices a provision that recording of the deposition may include video as well as stenographic means. We are then covered in all events, and can later drop the video recording if we decide it is unnecessary. The best practice would be to let the other side know a few days in advance is the deposition will not be videotaped after all.
It is well recognized in the profession that preparation for a video deposition is different from deposition for a deposition that is not to be videotaped.
A witness appearing for video deposition must be as prepared as he would be for trial. A trial quality performance is important because even things like the witnesses tone of voice and facial movements may be examined at trial. Also, this technology will focus lawyers on questions like, who must be on camera and when, what kind of camera angle, lighting etc. is used, to assure that the witness is not unfairly depicted and makes a reasonable appearance on the screen. Stephen T. Maher, “Lawfutures, or, Will You Still Need Me, Will You Still Feed Me, When I’m Sixty Four?,” 1 RICH. J.L. & TECH. 6 (1995).
In addition to preparing yourself, it is important to adequately prepare your client if he or she is to be videotaped. Preparing a witness for video deposition requires attention to such additional considerations as the witness’ dress and appearance, the manner of delivery of testimony, the way in which he or she will utilize exhibits, and how injuries or limitations will be demonstrated by the witness if requested by counsel. James Reed, “Sex, Lies and Videotape,” 68-OCT N.Y. St. B.J. 53 (Sept.-Oct. 1996).
See also, Terrell, “Preparing Your Client for a Video Deposition,” Res Gestae (Dec. 2004); Fred I. Heller, “The Televised Witness: Preparing Videotaped Depositions,” Trial (Sept. 1992, at 50).
Lack of reasonable notice of videotaping of a deposition precludes such appropriate preparation of a witness for videotaping. Analogous tactics are appropriate in aerial dogfights and elsewhere in warfare where the objective is to kill an enemy. See, e.g., Robert Coram, Boyd, The Fighter Pilot Who Changed the Art of War (2005); David Fadok, John Boyd and John Warden: Air Power’s Quest for Strategic Paralysis (1995);William S. Lind, Maneuver Warfare Handbook (1985). However, this is not appropriate for deposition notices under either the Georgia Civil Practice Act or the Federal Rules of Civil Procedure.
So, I stayed up like a college kid cramming for an exam, prepared and filed a motion for protective order first thing in the morning, called opposing counsel from home to reschedule the depositions, took a nap, and went in late to the office.
In the future in courts using the Lexis File & Serve system, I may propose a consent order and stipulation for other forms of service of anything requiring any action or notice in less than ten days.
The Shigley Law Firm represents plaintiffs in wrongful death and catastrophic injury cases statewide in Georgia, and in other states subject to the multijurisdictional practice and pro hac vice rules in each state. Ken Shigley was designated as a "SuperLawyer" in Atlanta Magazine and one of the "Legal Elite" in Georgia Trend Magazine. He is a Certified Civil Trial Advocate of the National Board of Trial Advocacy, Chair of the Southeastern Motor Carrier Liability Institute and former chair of the Georgia Insurance Law Institute. He particularly focuses on cases arising from truck wrecks and accidents (tractor trailers truck wrecks, semi truck wrecks,18 wheeler truck wrecks, big rig truck wrecks, log truck wrecks, dump truck wrecks.